| As-Built Drawings (AB) | The first (original) set of drawings for a new building or any set of drawings that encompasses the entire building or a major part of it.This includes the original construction phases, additions and annexes. Full building renovations may be included if the majority of the existing building's interior and structure has been gutted or revised. These drawings are created by the architect, engineer, or consultant. The word "As-Built" has a second definition, referring to the final submittal of any drawing type; this definition is not used here, because all drawings are the latest available submittal. |
| Asbestos Report Documents (AR) | Documents specifically designed for asbestos inspection and management reporting. |
| Building | A freestanding structure or the portion thereof that is distinguishable from the surrounding structure by date of construction, construction type, and/or systems that serve it. |
| Building Code | The abbreviated name of the building or property, approved by Board of Trustee's.For each campus in the facility, you enter information about each building, including its name, number, cost, and condition, as well as its cost model. |
| Building Efficiency Ratio | Net assignable square footage divided by Gross Square Feet |
| Building Name | The full name of each building approved by Board of Trustee's. |
| Building Number/ID | The unique number for each building used by University of Illinois at Chicago to identify all campus geographical locations. May be a building or other site. |
| Building Ownership | The type of ownership and relation of title holder to institution.
The following categories illustrate types of ownership status; these may also be used as codes for ownership status in the facilities inventory data base.
1) Owned in fee simple.
2) Title vested in the institution and being paid for on an amortization schedule (regardless of whether the building is shared with another institution or organization).
3) Title vested in a holding company or building corporation to which payments are being made by the institution; title will ultimately pass to the institution (includes lease-purchase arrangements).
4) Not owned by the institution, but leased or rented to the institution at a typical local rate.
5) Not owned by the institution, but made available to the institution either at no cost or at a nominal rate.
6) Not owned by the institution, but shared with an educational organization that is not a postsecondary institution.
7) Not owned by the institution, but shared with another postsecondary educational institution.
8) Other (e.g., not owned by the institution, but shared with a non educational institution). |
| Building Service | The sum of all areas on all floors of a building used for custodial supplies, sink rooms, janitorial closets, and for public rest rooms. Building service area includes all areas previously classified as custodial area, and public rest rooms that were previously classified as mechanical area. Building Service Area does not include assignable areas classified as 730-Central Storage and 870-Central Supplies.Basis for Measurement: Building service area is computed by physically measuring or scaling measurements from the inside faces of surfaces that form boundaries of the designated areas. Exclude areas having less than a six-foot, six-inch clear ceiling height unless the criteria of a separate structure are met.Description: Included should be janitor closets or similarly small cleanup spaces, maintenance material storage areas, trashrooms exclusively devoted to the storage of non - hazardous waste created by the building occupants as a whole, and public toilets.Limitations: Deductions should not be made for necessary building columns and minor projections. Areas defined as central physical plant shop areas, or special purpose storage or maintenance rooms, such as linen closets and housekeeping rooms in residence halls, should not be included. Does not include private rest rooms. |
| Building Use | The primary function that a specific building serves. |
| Campus | A grouping of buildings that are generally adjacent to one another on a contiguous site. A campus is bounded on all sides by property lines, which may or may not coalesce with physical features of the site, like roads or bodies of water.For each region, you enter information about each campus, including its name, location, and code. You can also enter information about relative construction costs for the vicinity. |
| Campus Code | A Level-1 Banner organization code. It is a 1 digit numeric code that identifies the campus. Eg. 2 - Chicago campus. |
| Campus Name | A unique alphanumeric identifier that is given to each campus. This value is automatically assigned by the system if not specified when the campus is created. This identifier can be changed at any time as long as the new identifier remains unique and is not shared by another campus. |
| Campus Wide | Includes space in all campuses i-e EAST , WEST , Regional and Leased. |
| Circulation Area | The sum of all areas on all floors of a building required for physical access to some subdivision of space, whether physically bounded by partitions or not.Basis for Measurement: Circulation area is computed by physically measuring or scaling measurements from the inside faces of surfaces that form the boundaries of the designated areas. Exclude areas having less than a six-foot, six-inch clear ceiling height unless the criteria of a separate structure are met.Description: Included should be, but is not limited to, public corridors, fire towers, elevator lobbies, tunnels, bridges, and each floor's footprint of elevator shafts, escalators and stairways. Receiving areas, such -as loading docks, should be treated as circulation space. Any part of a loading dock that is not covered is to be excluded from both circulation area and the gross building area. A loading dock -which is also used for central storage should be regarded as assignable area and coded as central storage (730). Also included are corridors, whether walled or not, provided they are within the outside facelines of the buildings to the extent of the roof drop line.Limitations: Deductions should not be made for necessary building columns and minor projections. When determining corridor areas, only spaces required for public access should be included. Restricted access private circulation aisles used only for circulation within an organizational unit's suite of rooms, auditoria, or other working areas should not be included. |
| College Code | College Code is the Level 3 Banner organization code. It is a 2 digit alpha code that identifies the college. Eg. JM - Physical Plant. |
| Component | A building assembly, finish, fixture, equipment, or other system that makes up a building. |
| Computer Aided Design (CAD) | A program for creating and manipulating electronic drawings stored in a computer. |
| Date of Construction | The date the building was constructed or acquired. |
| Department Code | Department Code is the Level 5 Banner organization code. It is a 3 digit numeric code that identifies the department. Eg. 574 - Facility Info. Management. |
| Gross Square Feet (GSF) | The sum of all areas on all floors of a building included within the outside faces of its exterior walls, including floor penetration areas, however insignificant, for circulation and shaft areas that connect one floor to another.
Basis for Measurement: Gross area is computed by physically measuring or scaling measurements from the outside faces of exterior walls, disregarding cornices, pilasters, buttresses, etc., which extend beyond the wall faces.
How its Measured: Gross Area = Net Usable Area + Structural Space.
Description: In addition to all the internal floored spaces obviously covered above, gross area should include the following: excavated basement areas; mezzanines, penthouses, and attics; garages; enclosed porches, corridors whether walled or not, provided they are within the outside face lines of the building, to the extent of the roof drip line. The footprints of stairways, elevator shafts, and ducts (examples of building infrastructure) are to be counted as gross area on each floor through which they pass.
Limitations: Exclude open areas such as parking lots, playing fields, courts, and light wells, or portions of upper floors eliminated by rooms or lobbies that rise above single-floor ceiling height.
Exception: Include top, unroofed floor of parking structures where parking is available. |
| Indirect Cost Reimbursement | A financing method that allows universities to be reimbursed for their expenses in building research facilities. Institutions determine the reimbursement amount by either levying a "use charge" or by depreciating the facility. Interest on debt incurred in financing a facility can also be reimbursed. It is estimated that universities recover through indirect-cost reimbursement only about 40 percent of the full value of the capital initially used to fund facilities. |
| Levels | The distinct, occupiable levels of a building. Levels have the same meaning as floors or stories. |
| Major Vertical Penetrations | Major vertical penetrations includes stairs, elevator shafts, flues, pipe shafts, vertical ducts and their enclosing walls. |
| Mechanical Area | The sum of all areas on all floors of a building designed to house mechanical equipment, utility services, and shaft areas.
Basis for Measurement: Mechanical area is computed by physically measuring or scaling measurements from the inside faces of surfaces that form the boundaries of the designated areas. Exclude areas having less than six-foot, six-inch clear ceiling height unless the criteria of a separate structure are met.
Description: Included should be mechanical areas such as central utility plants, boiler rooms, mechanical and electrical equipment rooms, fuel rooms, meter and communications closets, and each floor's footprint of air ducts, pipe shafts, mechanical service shafts, service chutes, and stacks.
Limitations: Deductions should not be made for necessary building columns and projections. Areas designated as private toilets are not included. |
| Net Assignable Square Feet (NASF or NSF) | The sum of all areas on all floors of a building assigned to, or available for assignment to, an occupant or specific use.
Basis for Measurement: Assignable area is computed by physically measuring or scaling measurements from the inside faces of surfaces that form the boundaries of the designated areas. Exclude areas having less than a six-foot, six-inch clear ceiling height unless the criteria of a separate structure are met.
How is it Measured: Assignable Area = Sum of Area Designated by the Ten Assignable Major Room Use Categories.
Description: Included should be space subdivisions of the ten major room use categories (100 Classrooms, 200 Laboratory, 300 Office, 400 Study, 500 Special Use, 600 General Use, 700 Support, 800 Health Care, 900 Residential, 000 Unclassified)
Limitations: Deductions should not be made for necessary building columns and projections. Areas defined as building service, circulation, mechanical, and structural should not be included. |
| Net Non-Assignable Area | The sum of all areas on all floors of a building not available for assignment to an occupant or for specific use, but necessary for the general operation of a building.
Basis for Measurement: Nonassignable Area is computed by physically measuring or scaling measurements from the inside faces of surfaces that form the boundaries of the designated areas. This excludes areas having less than six-foot, six-inch clear ceiling height unless the criteria of a separate structure are met.
How is it Measured: Nonassignable Area = Sum of the Area Designated by three Nonassignable Room Use Categories.
Description: Included should be space subdivisions of the three nonassignable room use categories-(Building Service, Circulation and Mechanical) that are used to support the building's general operation.
Limitations: Deductions should not be made for necessary building columns and projections. Areas defined as assignable should not be included. |
| Net Structural Area | The area of the floor plate that is actually under a permanent wall or partition. All exterior and interior walls and partitions are included. |
| Net Unassigned Area | That portion of the Net Assignable Area that is currently not assigned to any college, department or other group. |
| Net Usable Square Feet (NUSF) | A. Definition: The sum of all areas on all floors of a building either assigned to, or available for assignment to, an occupant or specific use, or necessary for the general operation of a building.
B. Basis for Measurement: Net usable area is computed by summing the assignable area and the nonassignable area. Measured in terms of net usable square feet (NUSF),
Net Usable Area = Assignable Area + Nonassignable Area.
C. Description: Included should be space subdivisions of the ten assignable major room use categories and the three nonassignable space categories.
D. Limitations: Deductions should not be made for necessary building columns and projections. Areas defined as structural should not be included. |
| Off Campus | Includes all regional buildings (all 700's and 800's) and also includes Building 965 (Incubator Laboratory Facility) and Building 980 (Tech 2000). |
| On Campus | All buildings on the east, west, and south side of campus (all 600's and 700's) excluding Building 965 (Incubator Laboratory Facility) and Building 980 (Tech 2000). |
| Operation and Maintenance (O&M) | All activities related to ensuring the facilities and grounds including building equipment, are in good condition and operational. This includes landscape services, custodial services, maintenance and operation of all mechanical and electrical systems, building trades and utility commodities. |
| Organization Code | Organization Code is the level 6 Banner organization code. It is a 6 digit numeric code that identifies the organization. Eg.574000 - Facility Information Management. |
| Percentage Owner/Occupant | This is the percentage of the room area owned or occupied by any given college, department and/or department sub-group. |
| Physical Campus | A campus that contains all of the buildings within its boundaries. |
| Postsecondary Education Facilities Inventory and Classification Manual
(PE-FICM) | National Center for Education Statistics manual, released in 2006. Click here for more information. |
| Primary Circulation | The portion of a building that is public corridor or lobby, or is required for access by all occupants on a floor to stairs, elevators, toilet rooms and building entrances. |
| Remodeling Drawings (RM) | Any drawings created by an architect, engineer, or consultant for a project that revises a part or parts of the existing building. |
| Rentable Square Feet (RSF) | Computed by measuring to the inside finished surface of a permanent outer wall, excluding any major vertical penetrations of the floor. The areas of columns and building projections are included in rentable area. Excluded from rentable area are exterior walls, major vertical penetrations and interior parking spaces. For example, RSF includes all rooms, corridors, and other area within a suite, plus a proportionate share of building corridors, stairwells, elevator shafts, lobbies, etc. |
| Room Number | The unique identifying number for each room in every building of the university. This number is a subset of the building and floor number. Therefore, within each building and floor, the room number must be unique. |
| Room Type | The original intention for the occupancy of the space. This may or may not be the actual current use. |
| Room Use | Five digit code further indicating additional detail for the classification of a room based on primary physical function of the room beyond that which is covered in the PE-FICM. E.g. 25005 Research Laboratory - Wet. |
| Room Use Category | First three digits of five digit code indicating the classification of a room based on primary physical function of the room. Generally, this 3-digit code is broken into 10 major categories and additional subcategories within as prescribed within the Postsecondary Education Facilities Inventory and Classification Manual (PE-FICM). E.g., 250 Research Laboratory. |
| Room Utilization Code/Function Code/NACUBO Code | The code that describes the function of a space as defined by Post Secondary Education Facilities Inventory and Classification Manual (PEFI). These codes are used in the biannual Space Utilization Report required by the federal government of public universities. |
| School Code | School Code is the Level 4 Banner organization code. It is a 3 digit alpha numeric code that identifies the school. Eg. JM0 - Physical Plant. |
| Shop Drawings (SH) | Any drawings created by a contractor, sub-contractor, or manufacturer. |
| Site-Work Drawings (SW) | Any drawings for a project that relates to exterior utilities, properties or roads. |
| Specification Documents (SP) | A text document or series of documents that specifies the construction procedure for any building project. |
| Structural Area | The sum of all areas on all floors of a building that cannot be occupied or put to use because of structural building features.
Basis for measurement: Precise computation by direct measurement is not possible under these definitions. It is determined by calculating the difference between the measured gross area and the measured net usable area.
How is it Measured: Structural Area = Gross Area - Net Usable Area.
Description: Include exterior walls, fire walls, permanent partitions, unusable areas in attics or basements, or comparable portions of a building with ceiling height restrictions, as well as unexcavated basement areas. |
| Vice Chancellor | Vice Chancellor is a Level 2 Banner organization code. It is a 2 digit alpha numeric code that identifies the Vice Chancellor. Eg. C1 - VC for Administrative Svcs |